Zoom Web Conferencing Solution

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Zoom Updates -  Zoom provides a pop-up notification when there is a new mandatory or optional update within 24 hours of logging in. 
From the Zoom desktop client you can check for updates: https://support.zoom.us/hc/en-us/articles/201362233-Where-Do-I-Download-The-Latest-Version-


Video Conferencing Solution

Professors, staff, and students can host an online meeting using Zoom with their SJFC network credentials. Additionally, professors have access to Zoom from within their Blackboard course(s). Zoom can be used to hold live classes online with the use of a web camera and headphones (optional) in order to hear and see participants during a meeting. Meeting hosts can display a presentation, share their desktop, and speak to attendees. Training and support is offered through the Office of Information Technology department.  To request training and/or support with Zoom contact the OIT service Desk  at oitservicedesk@sjfc.edu or 585.385.8016. 

Getting Started with Zoom (PDF)

Training Videos via Zoom:

Who has access to Zoom through SJFC?

Zoom is available for all faculty, staff, and students through SJFC. Users can access Zoom via my.sjfc.edu, a Zoom link in listed under the launch pad. 

Faculty Information:

How do I access Zoom from my Blackboard course?

Zoom is integrated within Bb and you can access via tool link within your Bb course(s).

  • More information on using Zoom within your Blackboard course PDF
  • Online training session on How to use Zoom within my Blackboard course - 7/29/2020 recording

How do I create a Breakout Room within my Zoom Meeting?

  • Create, Manage, Assign Participants to Breakout Rooms (PDF)
  • Online training session on Using Breakout Rooms - 07/27/2020 Recording 
  • Pre-assigning participants to breakout rooms instructions & video via Zoom. 
  • Breakout Room Pre-assign Template, used to pre-assign participants that are external Zoom users. (csv)
  • Up to 200 participants can be pre-assigned to breakout rooms
  • Users joining using Chromebooks are unable to join a breakout rooms, but the main meeting room could be used as alternative session for these users
  • If the meeting is being recorded to the cloud, it will only record the main room, regardless of what room the meeting host is in. If local recording is being used, it will record the room the participant who is recording is in. Multiple participants can record locally.
  • The host has to allow participants to record- from participant list click on more and select Allow to Record.  

More detailed information via Zoom.  

How do I share a Zoom Recording via Google Drive?

Sharing to Google Drive (video)

Can my participants record?

Participants will only be able to record locally, and only with permission from the host.  

Assigning Recording privileges to a Participant: 

  • Within a Zoom meeting, click on Manage Participants
  • From the Participants menu navigate to the user who will be granted recording privileges, click on More next to their name.
  • Select the option Allow Record
  • Participant will receive a notification and when participant is recording the recording icon will be displayed next to their user name.
  • To disable ability to record, click More and select Forbid Record

More detailed information via Zoom.  

Zoom Polling

How to add and manage Zoom Polling (PDF)

Additional features within a Zoom meeting:

Annotation tools, whiteboard, iPad/iPhone recorded session 6/15/2020

How to use a document camera from the classroom for a Zoom meeting?

Within our classrooms the document camera is setup for audio and video source by default, allowing for participants within a zoom meeting to hear and see what is happening in the classroom. The attached document will provide more detail for using the doc camera as a whiteboard or for video within a zoom meeting.  (PDF)

Student Information:

I am a student and I need to join a Zoom meeting via Blackboard...

  • Log into my.sjfc.edu and click on Blackboard link.
  • Select your course and within the navigation pane click on the Zoom link.
  • Video on joining a zoom meeting from your Blackboard. 

As a student you can also join a zoom meeting via the Zoom application from a computer, tablet, and smart phone.  You will need the Link to Join and/or the Meeting ID

I need to join a Zoom meeting via the desktop application...

If your professor is using the Pre-assigned Breakout Room feature you may be asked to log in via the desktop application and/or mobile app using SSO authentication: (PDF)


More information on Joining a Zoom Meeting (Zoom Support).

Zoom Security Information:

Protect your meeting from Zoom-bombing:

Zoom-bombing, the name given to gate-crashing Zoom meetings, can cause unwanted disruption in your meetings or classes. For public meetings, Zoom reminds users that when you share your meeting link on social media or other public forums, that makes your event public; anyone with the link can join the meeting.

A few tips to prevent others (unwanted) from joining your meeting:

  • Lock the Meeting:  It’s always smart to lock your front door, even when you’re inside the house. When you lock a Zoom Meeting that’s already started, no new participants can join, even if they have the meeting ID and password (if you have required one).  From the manage participants pane at very bottom, click on More, and select Lock meeting.
  • Remove:  Dismiss a participant from the meeting.  They won’t be able to rejoin unless you allow participants and panelist to rejoin (a setting under In-Meeting (Basic) from your profile).  Hover your mouse pointer over a participant and click More for options.

Short how to Video - Protecting Zoom Meetings- enable waiting room, remove a participant, lock a meeting, and add a password to meeting.

How to Keep the Party Crashers from Crashing your Zoom Event.

Via Zoom blog, read:https://blog.zoom.us/wordpress/2020/03/20/keep-the-party-crashers-from-crashing-your-zoom-event/

More information, training, support, and webcam loans are available by contacting the OIT Service Desk oitservicedesk@sjfc.edu, 585-385-8016, or you can create a self-service ticket on the OIT website: http://go.sjfc.edu/oithelp



Article ID: 104060
Thu 4/2/20 11:39 AM
Tue 1/19/21 10:12 AM