Export SJF Outlook email content

Sign in to Outlook on the web
 

1. Log into your mailbox from a browser.

  • Open a web browser (Edge, Chrome, Firefox, Safari).

  • Navigate to https://outlook.office.com and sign in with your school/work account.

  • Wait for your inbox to load.

2. Download an email as a file (.eml)

In Outlook on the web: Open email → More actions (…) → Download- In your inbox, click once on the email you want to keep.

  • At the top‑right of the message, click the three dots (…) (More actions).

  • In the menu that appears, click Download.

  • Your browser will save the email as a .eml file (usually in your Downloads folder).

  • Repeat for any other important emails you want to keep.
     

3. Save an email as a PDF

In Outlook on the web: Open email → Print → Save as PDF- Click to open the email you want to save.

  • At the top‑right of the message, click the three dots (…).

  • Choose Print.

  • When the print window opens, change the Printer to Save as PDF (or similar).

  • Click Save, choose a folder on your computer or OneDrive, and give the file a name.

  • Repeat for any other important conversations.
     

4. Download attachments you want to keep

In an open email: Click attachment → Download- Open an email that has an attachment you want to keep.

  • Move your mouse over the attachment preview or icon.

  • Click Download.

  • Choose where to save the file (for example, Documents, Desktop, or OneDrive).

  • Repeat for each attachment you want to keep from other emails.
     

5. Organize your saved files

Keeping everything in one place makes it easier to find later.

  • Create a folder on your computer called something like Old Email Backup.

  • Move all your .eml, .pdf, and downloaded attachments into that folder.

  • (Optional) Back up that folder to OneDrive, Google Drive, or an external drive.
     

6. Confirm you’ve saved what you need

A quick check now avoids surprises after the account is removed.

  • Open a few of the saved .eml files to make sure they open correctly.

  • Open a saved PDF to confirm the content looks right.

  • Open a few downloaded attachments to verify they’re not corrupted.

  • Once you’re satisfied, you’re ready for your account to be deleted.

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